It’s a new year and with that come new resolutions. For the most part, resolutions seem to be about avoiding things or cutting things out. Before you go off the deep end, listing all the things you want to refine or cut out this year, consider a single resolution instead: to better mind your details.
While it seems like a simple enough idea, it can actually be broken down and applied to different parts of your business.
Minding Your Money Details
Obviously you already know that you need to track what comes in as well as what goes out of your business. If you’re like most entrepreneurs and small business owners, you’re trying to do all of this yourself because you don’t want to spend money to hire a professional accountant or bookkeeper to do this for you.
If you’re like most entrepreneurs and small business owners you’re probably looking at a pile of receipts from the previous calendar year and hating yourself for not updating your books since June. Let this be the year that you get on top of your financial details. There is a plethora of different bookkeeping and financial management software programs out there that you can use to manage your company’s money. Use them! We’re partial to the Intuit line (QuickBooks is their flagship product but they have others) but there are plenty out there to choose from.
Tip: Invest in a receipt scanner. Why? It allows you to scan in your receipts so you don’t have to worry about accidentally losing them. Plus, it gives you a new toy to play with—you’ll want to scan your receipts in because it’ll give you an excuse to play with your new electronics.
Minding Your Client Details
Still using the standard alphabetized files on your hard drive and folders in your filing cabinet method for managing your client details? Tell the truth: how often, when catching up on a client file, do you look at a note you scribbled in a margin on a sheet of paper and think “what did I mean?!”
It’s true that you should have hard copy backups of your files on hand should something go wrong with your network or hard drive. It is also true that digging through files trying to find the details you need about your clients and their contracts with your company is time consuming. Investing in contract management software like the kind offered by Contract Logix can help save you tons of time and potential problems (click here for more info).
Minding Your Security Details
When was the last time you backed up your computer’s hard drive? When was the last time you scanned your computer for malware and viruses? For that matter, when was the last time you updated this software? When was the last time you did a security check of your network?
If you can’t remember the last time you did this, there’s no time like the present to take care of all of that. Start with the malware and virus checks. Make sure that any cloud servers you use are secured. Make sure that your malware protection is set up to check for ransomware (the latest security threat).
Are your mobile devices properly secured? Are all of your employees’ security clearances up to date? Have you taken former employees out of your system?
These are all details that feel like they can be put off for later but they truly can’t. Do a security and safety audit of your network, computers and mobile devices now so that your details aren’t at risk.
What are the details you could better mind over the coming months?